Privacy Policy

Last Updated: January 2026

At OctoCypher, data security and integrity are not just our business—they are our fundamental commitment. This Privacy Policy describes how we collect, use, and protect the personal information of our users and clients, in strict compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and the Spanish Organic Law 3/2018 (LOPDGDD).

Data Controller

Who is responsible for your data?

  • Identity: OctoCypher Seguridad Informática S.L.
  • Postal Address: Carrer de Joan Verdeguer, 116, Poblats Marítims, 46024, València, Spain.
  • Contact Email: info@octocypher.com
  • Data Protection Context: Given the nature of our activity (cybersecurity and defense), we strictly monitor regulatory compliance. You can contact our privacy responsible at the email address indicated above.

Purpose of Processing

Why do we use your data?

At OctoCypher, we process the information provided by interested parties for the following purposes:

  • Inquiry Management: Responding to technical requests, demo bookings, or quotes received via our web forms (SureForms).
  • Commercial Relationship (B2B/B2G): Managing the provision of software licensing and consultancy services to our clients and partners.
  • Informative Communications: Sending updates regarding security patches, critical alerts, or company milestones (only if you have given your explicit consent or if you are already a client).
  • Web Security: Technical monitoring to prevent attacks, consistent with our business nature.

Data Retention: Data will be kept as long as the commercial relationship is maintained or for the years necessary to comply with legal obligations.

Legitimacy

What is the legal basis for processing your data?

The legal basis for the processing of your data includes:

  • Consent of the Data Subject: By filling out our forms and checking the acceptance box, you give us express permission to contact you.
  • Execution of a Contract: For the management of services contracted by our clients.
  • Legitimate Interest: To guarantee the security of our infrastructure and respond to professional inquiries.

Recipients

Who do we share your data with?

Your data will not be shared with third parties, except under legal obligation (Tax Authorities, Judges and Courts, Law Enforcement Agencies).

As a technology company, we use infrastructure providers (Data Processors) under strict confidentiality agreements:

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  • Hosting and Servers: OVH, located within the European Union.
  • Email Services: Zoho Mail.

We do not transfer data internationally outside the European Economic Area (EEA) without appropriate security guarantees.

User Rights

What are your rights?

As a user, you have the right to obtain confirmation as to whether OctoCypher is processing personal data concerning you. You have the right to access your personal data, request the rectification of inaccurate data, or request its erasure when the data is no longer necessary.

You may also exercise your rights to Opposition, Limitation of Processing, and Portability. To exercise these rights, please send an email to info@octocypher.es attaching a copy of your ID card or passport for identification purposes.

Security Measures

At OctoCypher, we apply “Deep Tech” level security measures. Our systems are designed to withstand modern threats, utilizing encryption and secure protocols to protect stored information against loss, misuse, or unauthorized access, ensuring integrity and confidentiality.

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